How to Unsync Sharepoint Folder

This blog post provides a comprehensive guide on how to unsync SharePoint folder for WordPress users. It explores the reasons for unsyncing, including freeing up disk space and improving performance, and offers detailed step-by-step instructions for Windows and macOS users using OneDrive’s sync app. Readers will learn how to manage synced document libraries, resolve sync issues, and adopt best practices for efficient file management. A troubleshooting section addresses common problems like sync conflicts and error messages. FAQs and a comparison table of methods ensure a clear, actionable understanding of SharePoint synchronization management.

Introduction

SharePoint is a powerful tool for managing and sharing files within an organization. However, many users sync their SharePoint folders to their local devices using OneDrive for convenient file access. While syncing provides offline access to collections of files, there are scenarios where you may want to unsync these folders—whether to free up much-needed disk space, enhance performance, or protect sensitive data. This guide provides step-by-step instructions for unsyncing SharePoint folders, troubleshooting solutions, and answers to common questions.

Reasons to Unsync a SharePoint Folder

Understanding why you might unsync a folder can help you make an informed decision:

• Freeing Up Local Storage Space: Synced folders and cached files take up space on your device, which can be critical if you have limited storage.
• Reducing Network Usage: Constant synchronization consumes network bandwidth and can slow down internet performance.
• Improving System Performance: Less data syncing reduces resource usage, improving your computer’s speed and efficiency.
• Managing Content and File Integrity: Unsyncing folders ensures proper synchronization by removing outdated files and unnecessary files.

Methods to Unsync a SharePoint Folder

Here are different ways to unsync SharePoint folders using OneDrive’s sync app on Windows and macOS.

Using OneDrive Settings

1. Locate the OneDrive cloud icon in your system tray (Windows) or notification tray (Mac).
2. Right-click the OneDrive icon and select Settings (Windows) or Preferences (Mac) from the context menu.
3. Navigate to the Account tab.
4. Click Choose folders to access the document library settings block.
5. Uncheck the boxes next to the individual files or folders you want to unsync.
6. Click OK to confirm your changes.

Using File Explorer (Windows)

1. Open File Explorer and locate the synced document library folder.
2. Right-click on the folder icon and select Settings from the drop-down menu.
3. Choose Stop syncing in the dialog box that appears.
4. Confirm the action when prompted.

Using Finder (Mac)

1. Open Finder and find the synced folder from File Explorer.
2. Right-click (or Control-click) the folder and select OneDrive Preferences.
3. In the toolbar menu, choose Stop syncing this folder.
4. Confirm the action in the next window.

Step-by-Step Guide to Unsync a SharePoint Folder

Step 1: Open OneDrive settings by clicking the OneDrive icon (blue cloud icon). ![Step 1 Screenshot]

Step 2: Go to the Account tab and click Choose folders. ![Step 2 Screenshot]

Step 3: Uncheck the folders to unsync in the list under settings. ![Step 3 Screenshot]

Step 4: Click OK to save your preferences and stop syncing the folder. ![Step 4 Screenshot]

What Happens After Unsyncing

• Local Files Remain: Unsynced files stay on your device until manually deleted.
• SharePoint Files Are Unaffected: Files in your SharePoint Online document libraries remain intact.
• Accessing Unsynced Files: Use a modern web browser to access current files via SharePoint Online.

Troubleshooting Common Issues

• Folder Won’t Stop Syncing: Ensure the sync app is updated. If the gear icon isn’t visible, restart your system or reset OneDrive.
• Error Messages During Unsyncing: Resolve permission inheritance issues and check correct permissions.
• Sync Conflicts: Resolve file status discrepancies before proceeding.

Best Practices

• Backup Important Files: Save critical files to avoid losing content during sync interruptions.
• Communicate Changes: Inform team members about sync changes to ensure seamless collaboration.
• Regular Sync Management: Review library-specific sync settings and maintain smooth collaboration with proper synchronization.

FAQs

1. Can I resync a folder after unsyncing? Yes, simply go back to OneDrive settings and select the folder again.
2. Will unsyncing delete my files from SharePoint? No, it only stops syncing copies of files locally.
3. How do I know which folders are currently synced? Check the Account tab in OneDrive settings for sync status icons.
4. Is there a limit to the number of folders I can sync? Practical limits depend on disk space, network drive bandwidth, and system resources.
5. Can I unsync specific subfolders? Yes, use the Choose folders option in OneDrive to manage availability of documents.

Conclusion

Managing synced SharePoint folders is key to efficient file management and saving disk space. Review synchronization details regularly for proper folder synchronization and disruption-free performance.

Additional Resources

• Official Microsoft SharePoint Documentation
• OneDrive Support for Sync Errors

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